Register and create your first project
Create your account and set up the project
groups
Shape your ideas together
Turn a rough idea into a
Turn a rough idea into a
shared team project
— from sketch to final budget.
Invite your team, sketch diagrams, write notes, and plan the schedule — then assign each task to the right person and track spending. Calendar, tasks and costs live in one shared workspace, so everyone knows what's next, who owns it, and what it costs.
In any company, there are bound to be several projects that need to be developed, and each project may involve one or more people. Each person may handle several tasks within a project.
As more people become involved in a project, it becomes increasingly complex. Without clarity on who is responsible for a specific task, work often overlaps—where the same task is handled by several people, while other tasks remain unaddressed. Confusion over who is responsible and when tasks should be completed frequently hinders the progress of the project's vision.
Letshape.co helps provide guidance so that the complexity of a project can be monitored more easily, both from the perspective of the project owner and the workers carrying out the project.
There are 5 components that make it easier to monitor a project.
1. Calendar
The calendar automatically displays the project's phase schedule and the activities performed by workers. Tasks assigned to workers allow you to immediately see whether a task is complete (green) or not.
2. Activity
Workers create brief notes about activities performed on a project; for example: in software development, the invoice input form is complete, and the balance sheet program is complete. In the reunion project, the floor plan is complete, a photographer has been secured, and donation funds are available in the bank.
An Activity can include a link to a Document (which may contain a detailed text entry along with photos or images) or various sketches created using the provided tools. An Activity can also attach documents.
3. Document
If a worker wants to explain their idea in more detail, two tools are available: text documents and sketches. Creating a text document is similar to using Microsoft Word, and photos can be inserted. A sketch document is similar to using Visio and can be used to create flowcharts, floor plans, and organizational charts.
4. Task
In any project, there will inevitably be a division of tasks. The clearer the division of tasks, the smoother the project workflow will be. Therefore, in this program, each task can only be assigned to one person, making it clear who is responsible for completing it.
Tasks have deadlines, making it easier for the team to monitor progress. Task details can only be modified by the task creator, while the person assigned the task can mark it as "Completed" indicating that the task has been carried out and finished.
5. Budget
In many cases, a project will inevitably require funds to cover its costs. If, during the course of a project, expenses exceed the predetermined budget, the program will easily notify the entire team of this funding shortfall.
In addition to tracking incoming and outgoing funds, each transaction can be attached to a supporting document, so that if an audit (financial review) is conducted in the future, the team can easily provide the necessary documentation. All reports can be exported to Excel to facilitate review.
Tutorials
Learn Letshape by planning a reunion
Walk through the High School Reunion project from start to finish — set it up, split tasks across the committee, draw the floor plan, and track the budget. One project, nine steps, and you'll know the whole app.
Create the schedule and tasks
Turn the reunion idea into a dated schedule of phases, then break each phase into tasks the committee can own.
Invite team members to your company
Send your team members an invitation email, choose the right access role for each person, and get them signed in.
Write your document and Inform in your activities
Write the document that holds the detail, then report the activity that links it, attach the photos and find the repo...
Using draw Tool to draw Event Floor Plan
Draw the reunion floor plan on the Excalidraw canvas — guest tables, entrance and stage — then save it as a document ...
Done your Task
Link the finished drawing to the task, tick Done, and the calendar turns green — the update your team reads without o...